Top 25 Tasks A Pastor Can Delegate To An Assistant

When you actually stop and think about all the things you do as a church leader on a daily basis, all the things begin to add up – and quickly. But you know that intense, full-body rush you feel when you cross something off your to-do list? Your BELAY Virtual Assistant can help you cross more of these items off your lists, one giddy pen stroke after another.

How? Delegation. Delegation is easily one of the most effective tools a church leader can leverage. It not only empowers your team, but it helps you get back to what brought you to ministry in the first place: Kingdom work. Here are some of the top tasks you can delegate to your BELAY VA so you can have the peace of mind necessary to spend time focusing on what only you can do.

Administrative Tasks:

Email Management

Calendar Management

Sermon Prep & Content Curation

Travel Planning

Expense Reporting

Schedule Follow-up Calls With Teams & Volunteers

Volunteer Appreciation (ex. thank you notes, gifts)

Operational Tasks:

Database Management & Updating

Research For Finding Event Supplies, Guest Speakers, & Resources For Book Tables & Events In The Community

Support New Member Assimilation

Provide Church & Small Group Information To New Visitors

Reporting on Key Metrics (ex. baptisms, new visitors, children’s count)

Task List Tracking & Deliverables

Volunteer Coordination

Marketing & Social Media:

Social Media Content Formatting, Editing, & Posting

Social Media Content Metrics & Tracking

Responding To Social Media Posts

Create Content For eBlasts

Help Swap Out Images, Add Content, Add Sermon Notes, & Add Outlines To The Church’s App

Creating & Formatting Church Bulletins & Newsletters


Appointment Scheduling

Birthday Reminders & Gift Buying

Vacation Planning

Outsourcing to your BELAY VA will not only free your time and boost productivity, but it will also help you reduce staff costs. And – BONUS! – no matter where your church is located, BELAY can help. So make your lists, check them twice … and then hand them over to your BELAY VA. Don’t have one yet? Click here to get started.