Virtual Bookkeepers

Virtual Bookkeepers: Best of The Blog 2018

For a year being 365 days long, it sure felt like 2018 was maybe three minutes long. Four, tops. It was certainly a ‘blink-and-you-missed-it’ kind of whirlwind year. While we wouldn’t blame you for maybe missing a blog or two of ours, we’ve rounded up our top five best bookkeeping blogs of 2018 to curl…

For a year being 365 days long, it sure felt like 2018 was maybe three minutes long. Four, tops. It was certainly a ‘blink-and-you-missed-it’ kind of whirlwind year.

While we wouldn’t blame you for maybe missing a blog or two of ours, we’ve rounded up our top five best bookkeeping blogs of 2018 to curl up and read fireside. Because that’s what you totally do to unwind at the end of the day, right? We thought so. Here’s a snippet of each:

Bookkeeper, Accountant, Tax Preparer – What’s the Difference?

“Many small businesses, nonprofits and faith-based organizations, like churches, have never hired an actual finance professional. Often, they make do and get by with volunteer help; it may come in the form of a Board member who provides expertise pro bono or through a well-meaning volunteer who’s learning as she goes along.

“But there comes a time in an organization’s journey when they know they need vetted, experienced business professionals. As they grow, build momentum and mature, piecemeal solutions no longer suffice. And one of the first areas ripe for official engagement is the finance function. Yet those fresh to this possibility may not even know what that really means. They just know they need someone to run their numbers, “do the books,” deal with the IRS or run interference on payroll and accounts payable.

“So what’s the difference between a bookkeeper, accountant and tax preparer? All too often, these titles get thrown around arbitrarily, and the differences aren’t always clear. However, there are legitimate and, in some cases, legal distinctions worth knowing.”

Read more about the differences between the two here. 

6 Ways To Delegate to a Virtual Bookkeeper

“Listen. We get it; we’ve been in your shoes as small business owners. You have a dream, a passion, and bit-by-bit, day-after-day, you pour all of yourself into seeing that dream become a reality. And that kind of grassroots grind means you likely have to wear a lot of hats – all of them, probably – until your dream takes flight. So you manage your own scheduling, marketing, content, bookkeeping, web design and more – but there’s only so much of you to go around.

And again, we get it: It’s hard to turn over any control of your business but if you have any hopes of evolving from a solopreneur operation, it may be time to call in the virtual cavalry – especially when it comes to your bookkeeping.

“Maintaining an impeccably accurate record book is inarguably one of the most important tasks for any business. One seemingly small mistake or oversight can prove to be a huge (and costly) mistake. So from tracking receipts, noting accounts payable and accounts receivable, logging (future) employee payroll and reimbursements, to taking care of taxes, a virtual bookkeeper is your ticket to getting back to what you love most: growing your business.”

Read more about ways to delegate to a virtual bookkeeper here.

Does Your Small Business Really Need a CPA When a Bookkeeper Will Do?

“A common quandary for newer entrepreneurs is the challenge of tempering business needs with wants. It’s not at all unusual for small business owners, especially incoming ones, to have their sights so set on success and the end game that they make predictable mistakes in the process.

“‘Stretching too far, too fast, is a common misstep among enthusiastic business owners eager for growth,’ writes Laura Petrecca in USA Today. ‘And the ramifications of too-rapid expansion can be great.’

“On the surface, this can look like an entrepreneur who – with metaphorical guns blazing – buys and acquires each and every thing she feels is essential to operating a business. Money may be spent on securing office space (when a home office will do); hiring each and every team member on the front end (when a stable of part-time workers or contracted professionals is adequate); or even investing in expensive IT systems that may not even be relevant to the business (when common off-the-shelf options may suffice).

“So how can a small business owner understand who they need, and when? What are some signs that a bookkeeper is a smart investment, in terms of time and money, for businesses getting off the ground?”

Read more about how to know if a bookkeeper is the right choice for your small business here.

7 Reasons Outsourced Bookkeeping Beats Doing It In-House

“If you’re like most entrepreneurs, you’ve got nothing but free time to enjoy specialty mini-umbrellaed drinks poolside, right?

“What’s ‘free time,’” you ask?

“Oh, that’s right. There are barely enough hours in the day of a busy entrepreneur to remember to drink anything, let alone lounge. The ever-elusive ‘free time’ is about as attainable as stumbling across a leprechaun riding a unicorn: It just doesn’t exist.

“And when it comes to bookkeeping, hiring an employee to handle this may not be realistic – at least not yet. But bookkeeping is much like going to the dentist – no one actually wants to do it, but not doing it simply isn’t an option, either.

“Even still, the dedication required to maintain accurate financial records often falls to the bottom of your to-do list – after all, you likely didn’t go into business to become a bookkeeper – but your time is too valuable for you to afford your own hourly rate if you choose to do your own bookkeeping.

“Those hours you spend managing receivables and accounts payable, preparing tax documents and creating budgets? They add up. So as we’ve said before: If you don’t have a bookkeeper, you are the bookkeeper.

Read about the reasons an outsourced bookkeeper is the way to go here.

How to Become a Virtual Bookkeeper with BELAY

In the bookkeeping world – let alone the virtual bookkeeping space – there’s a healthy degree of competition. Qualified bookkeepers have many options available when it comes to deciding with which company to align their talents.

But we at BELAY believe our virtual bookkeepers are a special, unique bunch. There’s a reason that online reviews among our talent run incredibly positive and rank high. And there are many reasons why those who partner with our company for bookkeeping services maintain a level of satisfaction that leads to client retention, constant referrals and endless opportunities for bookkeepers on our team.

These days, we count more than 60 bookkeepers among BELAY’s ranks. Some work part-time hours while others carry a fuller load. On average, a BELAY bookkeeper may serve up to 12 clients, while many tend to a choice three or four at one time.

And becoming a BELAY bookkeeper? Well, it’s a bit more competitive than just filling out an online application and getting an offer the following week. With nearly 500 people applying for a BELAY bookkeeping spot each quarter in 2016, the company must be vigilant and discerning when deciding just who gets to make the cut.

Read more about how to become a BELAY bookkeeper here.


So, there you have it: Christmas came early and sent a pretty little present of our best-of-the-best blogs straight down the chimney for your reading pleasure.

We have so enjoyed serving each and every one of you in 2018 and look forward to serving many more in 2019!

Can’t get enough of our blogs? Again, can’t blame you. We rounded up the best VA blogs from 2018  for you, too.